This position supports the Lead Pastor, staff, treasurer, bookkeeper, ministry leaders, volunteers, and congregation by helping manage communication, records, office systems, financial administration touchpoints, facility-related coordination, and weekly ministry logistics. The ideal candidate is organized, trustworthy, personable, detail-oriented, comfortable with technology, and able to work in a ministry environment where priorities can shift and interruptions are part of the rhythm of the work.

 

Core Purpose of the Role

 

The purpose of this role is to strengthen the ministry of the church by providing dependable administrative support, clear communication, careful record-keeping, and hospitable front-office presence so that pastors, staff, ministry leaders, and volunteers are better equipped to serve the congregation and community.

 

Key Responsibilities

 

Front Office Reception and Communication

 

The Church Office Administrator provides a welcoming and organized presence during regular office hours.

 

Financial Administration Support

 

The administrator serves as an important administrative touchpoint between staff, ministry leaders, the treasurer, and the bookkeeper.

 

Church Communications

 

The administrator helps keep the congregation informed about church life, ministries, events, and important updates.

 

Records, Documents, and Database Management

 

The administrator helps maintain accurate church records and important documentation.

 

Ministry and Event Support

 

The administrator provides practical support for church events, ministry initiatives, and seasonal rhythms.

 

Office, Supplies, and Facility Administration

 

The administrator helps maintain the basic materials and supplies needed for the church office and ministry operations.

 

Parking Ministry Coordination

 

The administrator coordinates the church’s neighbourhood parking arrangement and serves as the primary administrative contact for those using the parking lot during the week.

 

Staff and Ministry Team Support

 

The administrator supports the broader ministry team by helping reduce administrative friction.

 

Confidentiality and Church Representation

 

Because the administrator handles sensitive information and interacts with many people, this role requires maturity, discretion, and alignment with the mission of the church.